Licensed Real Estate Transaction Coordinator Services — From Contract to Close
Real Estate Transaction Coordinator (TC)
A skilled professional who manages the administrative side of a real estate transaction—from the moment a contract is signed until the deal closes. Think of a TC as the behind-the-scenes engine that keeps the entire transaction organized, compliant, and moving forward.
For real estate agents, a Transaction Coordinator is a time-saving partner who takes care of all the paperwork, deadlines, and communication, so you can focus on what you do best: building relationships and closing deals.
Our mission is simple: to save you time, boost your real estate production, and support your long-term success.
Let our licensed transaction coordinators handle the paperwork, deadlines, and disclosures—so you can focus on what matters most: growing your business.
From contract to close, we manage every detail to ensure a smooth, compliant transaction.
Whether you’re an agent, broker, or mortgage professional, we streamline the administrative work so you can deliver results and close more deals.
No close, No fee
No charge — we only make money when you do.
We know real estate can be unpredictable, and not every transaction reaches the closing table. That’s why we operate on a “no close, no fee” policy. If a deal falls through, you won’t pay a thing.
Our success is directly tied to yours — we only get paid when you do. That’s our commitment to being a true partner in your business.
- Automated introductory e-mails to all parties.
- Secure online document portal.
- Automated Seller Disclosures request.
- Paperless processing.
- Important dates monitoring and reminders.
- Complete review and audit of all documents.
- E-Signature on all documents.
- Easy communication via e-mail, phone, text and chat.
- Review and audit all documents.
- Electronic file delivery.
- Complimentary upload to Cloud Storage (Dropbox, Google Drive, OneDrive).
- Portal files upload/download.
Why Top Agents Choose Our Transaction Coordination Services
✅ Licensed Coordinators
✅ State-Specific Expertise
✅ Deadline & Compliance Tracking
✅ No Hidden Fees
✅ We Work with Your Forms & Platforms
📄 Contract Review & Document Prep
📅 Deadline Tracking
📧 Communication with Agents, Clients, & Escrow
☁️ Cloud File Portal Access
🛑 Contingency & Compliance Monitorin
1. Contract Signed → 2. TC Assigned → 3. Documents Tracked → 4. Weekly Updates → 5. Closing
What Does a Transaction Coordinator Do?
The role of a TC can vary slightly depending on the type of transaction (buyer-side, seller-side, dual agency, etc.), but typically includes:
Opening Escrow & Title
We initiate contact with escrow and title companies, share the executed purchase agreement, and ensure they have everything they need to get started.Document Management
We gather and organize all required forms, disclosures, and signatures—making sure your file is complete and compliant with local and state regulations.Deadline Tracking
We create and manage a timeline of all contract dates, including contingency removals, inspections, loan approvals, and closing dates. You’ll receive regular reminders to keep the process on track.Client & Vendor Communication
We serve as a point of contact for all parties involved in the transaction, including buyers, sellers, agents, lenders, inspectors, and escrow officers—ensuring everyone stays informed.Compliance & File Review
We prepare the final file for brokerage review and ensure all documents meet compliance standards before closing.Transaction Updates
We provide weekly or on-demand updates to you (and your clients, if desired), so you always know exactly where your file stands.
Looking for reliable real estate transaction coordinator services in California or Florida? Our licensed transaction coordinators specialize in full-service transaction coordination—managing every detail from contract to close. We handle documents, compliance, timelines, and communication, giving you more time to focus on your real estate clients and growing your business. Whether you’re a solo agent or a high-volume broker, our team ensures smooth, efficient closings across CA and FL.
Hiring a Real Estate TC?
Hiring a Transaction Coordinator isn’t just a convenience—it’s a smart business move. Here’s why:
Save Time: Eliminate hours of paperwork, data entry, and deadline tracking.
Close More Deals: Focus on income-generating activities like showing homes and signing new clients.
Ensure Compliance: Stay protected with properly managed documents and timelines.
Enhance Client Experience: Keep your buyers and sellers informed, reducing confusion and boosting satisfaction.
Scale with Confidence: Handle more transactions without sacrificing quality or organization.
Who We Work With?
We work with:
Independent real estate agents
Brokers and brokerages
Real estate teams
New agents who need support navigating the process
Top producers looking to delegate back-end tasks
Whether you close 5 deals or 50+ per year, a TC can make a measurable difference in your business.
